Whether you call them Motor Vehicle Reports, Driver Abstracts or Driver History Reports (we prefer MVRs for short), most fleets obtain them on each of their active drivers and review them against an established standard of performance.
This is usually done for candidates as a screening/qualification process, and it’s typically done annually as a re-qualification process. Employer benefits could include: validating that a license is current, not-suspended or revoked; getting a glimpse of the violation history of the operator as a surrogate measure of their propensity towards taking risks while behind the wheel, and identifying any topics for refresher training during their orientation classes.
We’ve written several articles on MVRs in the past (found at our client-login website)**, but this one is new for several reasons:
- Eighteen months ago, SafetyFirst became a “certified service bureau” and has been directly providing MVRs to its largest clients (i.e. insurers, leasing companies and large private fleets) as an extension of our E-DriverFile program (www.edriverfile.com) – a first in our industry!
- MVR data, while a lagging indicator of performance has recently been validated by ATRI Studies as a measure of increased crash likelihood (https://safetyismygoal.wordpress.com/2011/04/21/predicting-truck-crash-involvement/)
- Fleets have been getting more complex in how they evaluate their MVR data than ever before – setting values tied to individual ACD codes, weighing violations based on the number of months since they were incurred by the driver, blending scores with MOR data and preventable collision statistics, et.al.
- Fleets are looking to enhance the mechanisms that they use to order and process MVR data without increasing their costs.
- Automated ordering based on key anniversary dates, or other mechanisms are one of several ways to process MVRs in our system (bulk ordering is also available)
- Fleets whose drivers are not regulated (CDL drivers, etc.) also need a better process to handle consent forms in those states where consent is required prior to ordering an MVR — our system provides “E-Consent” capabilities to streamline this administrative burden.
Recently, a poll on our discussion board at LinkedIn.com grabbed the attention of our client networking members. It dealt with the manner in which MVRs are processed, but it led to requests for clients to offer benchmarking data on how they profile MVRs:
- periodicity of the reviews,
- criteria for setting escalation levels,
- timelines for “aging-out” older violation history
- suggestions for weighting of “serious” violations such as DUI/DWI/Reckless Driving, et.al.
- mechanisms to use to validate the profile that is currently in use
- dealing with union objections or concerns to MVR profiling
- score rounding or “smoothing” to help equate one state’s point system against another state’s point system (versus throwing out state points in favor of the fleet’s own scoring system)
Last Summer, we sponsored an informal conference call on these issues and it was very well attended with lots of questions and subsequent discussion.
How about you and your fleet? Are you profiling your MVR data against a standard? Who developed that standard and how do you validate it for your own peace of mind? Would you join our discussion at the linked in group?
If you’re interested in our E-DriverFile platform (used to streamline management record keeping of driver and vehicle data), our MVR solutions or how we offer “blended” risk scoring of Multiple Data Points (such as MOR, MVR, Preventable Collisions, et.al.) please let me know: paulf @ SafetyFirst (dot) com
**Some of the prior articles touching on MVRs, written by our senior staff, include:
- “Identifying Drivers Who May Be ‘At-Risk’ of Becoming Involved in a Collision: MVR Analysis” – CPCU Society, Underwriting Trends
- “Road Safety and the Law — When Is a License Check Not Enough?” – CPCU Society, Loss Control Quarterly
- “Auditing Against ANSI Z15,1 for a Fleet Safety Tune-Up” – ASSE, Transactions
- “Driving Miss Daisy: Fleet Safety and Older Drivers” – CPCU Society, Underwriting Trends
- “The Bookend BASICs of CSA” – North American Transportation Management Institute (NATMI)
- “When is a License Check Not Enough?” – Presentation by SafetyFirst at NIOSH Global Road Safety Conference, Washington, D.C., February 2009
- “Protecting Your Interests Following a Crash: Record Retention and Spoliation of Evidence” – CPCU Society, Underwriting Trends
- “Negligent Entrustment”- CPCU Society, Loss Control Quarterly