Webinar: Out of Time? Out of Compliance? NOT out of Options!

To support our clients, USI and AIG, SafetyFirst led a webinar targeting smaller fleet operators (those with under 500 power units).

cropped-truck-traffic.jpgRegulated fleets all have to comply with the same set of ever-changing regulations; however, larger fleets can dedicate specialist resources to handling the paperwork and smaller fleets may be limited to a proverbial crew of three — “Me, Myself and I”.  Further, this team of “three” may have many other job duties beyond compliance with Federal Motor Carrier Safety Regulations, too.

The focus of the webinar included the following learning points:

  • Identify the principal areas of driver safety regulation
  • Identify educational resources for managers
  • Identify how to use Federal resources to monitor their compliance status
  • Determine a mechanism to set a rational focus on key tactics.

While it’s beyond the scope of this blog article to cover all the points of the webinar, we’ll try to offer some of the highlights.

First, we made it a priority to share as many links to free, federal resources as possible — the goal of the Federal Motor Carrier Safety Administration (FMCSA) is to reduce crashes and injuries; therefore, they are stepping up to provide strategies and tactics that motor carriers can employ to that end result.  It all starts with the main web site — http://www.fmcsa.dot.gov

Motor Carriers Guide to ImprovingAnother resource was “A Motor Carrier’s Guide to Improving Highway Safety” which doesn’t serve as a replacement for the FMSCRs, but helps provide a “plain English” version of what motor carriers should be working on to be safe and compliant.  This can be downloaded from http://www.fmcsa.dot.gov/safety-security/eta/index.htm

We also encouraged the participants to regularly visit http://csa.fmcsa.dot.gov to get the latest tips and fact sheets on the CSA program.

The CSA program changes how FMCSA conducts audits and gives them flexibility to target more carriers for specific issues using different means of intervention (i.e. such as sending an inquiry on a highlighted issue by mail).  It doesn’t add to the regulations – it just addresses how FMCSA measures safety performance, evaluates the need to intervene, and then responds to potential problems.

CSA ToolkitsWe walked through the Bookend BASICs concept (covered on this blog site and in articles published by NATMI, et.al.) and how fleets can prioritize their response to keeping BASIC scores as low as possible.

The Safety Management Cycle, as a risk management model, was used in a practical exercise to demonstrate it’s utility to motor carriers.

We also highlighted the newest fact sheet releases, the motor carrier tool kit, and the driver tool kit which are found at the CSA site.

Summary

We dealt with a half-dozen specific questions from the audience (submitted through the web-ex environment) and there was some thoughtful discussion to wrap up the session.  We reminded the participants of the following ideas:

  • Compliance is about doing the “boring/tedious” stuff consistently
  • There are a lot of resources available to help you comply that cost nothing 
  • The FMCSA keeps data on your fleet to decide if they should intervene – you should monitor your scores at their site
  • If the FMCSA sends you a letter, call them and talk to them IMMEDIATELY. Tell them that Safety & Compliance are serious subjects and you want to improve your score.
  • Use the online resources to craft your response to them, and KEEP IT SIMPLE – no need to be fancy or commit to things you can’t afford or complete.
  • They will want to see that you did what you said you would. Not more or less. You need to put the plan into effect!

SafetyFirst is a fleet safety solutions provider, working through insurance carriers and directly with fleet clients throughout North America.

A copy of the slideshow will be distributed to participants in the webinar experience, and will be posted at our client-only (*log in required) web site.

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